What’s the Difference Between Google One and Google Workspace?

What’s the Difference Between Google One and Google Workspace?

If you use Google’s services, you might be curious about the difference between Google One and Google Workspace. Though they both offer storage and useful tools, they are designed for different kinds of users. Google One is a subscription plan for everyday consumers who want extra storage across Google Drive, Gmail, and Google Photos. It also includes some added perks like help from Google experts and occasional special benefits, making it perfect for individuals or families needing more space for their files and emails.

Google Workspace, however, is made for businesses and teams. It offers a full suite of productivity tools like Gmail, Docs, Sheets, and Meet, all designed to help people work together smoothly. There is also Google Workspace Individual, which is aimed at solo business owners, providing premium features to help them run and grow their business.

Knowing the differences between these two services can help you pick the right one for your needs. Whether you want extra storage and perks for personal use or powerful tools to boost your business productivity, understanding what Google One and Google Workspace offer will guide your choice. In this article, we’ll walk you through the main differences so you can find the best fit for you.

What is Google One?

Google One is a subscription that gives you extra storage for your Google account. If you use Gmail, Google Drive, or Google Photos and find yourself running out of space, Google One gives you more room to store your emails, files, and pictures. Plans start with 100 GB of additional storage, and you can go much higher if you need. You can also share your storage with up to five family members, which makes it pretty handy for households.

Also, Google One members get access to Google experts for support, and depending on your plan, you might get extra perks like discounts on Google products or features like a VPN. Google One is a great option for individuals or families who need more storage and want a few helpful extras along the way.

READ ALSO: What Is The Difference Between a Google Account and a Google Workspace Account?

What Are the Features of Google One?

Google One is more than just extra cloud storage, it comes with a mix of helpful tools and perks that make managing your digital life easier. Its key features include;

• Family Sharing

You can share your plan with up to five family members. Everyone gets their own private storage space, but it all comes from the shared plan.

• Expanded Cloud Storage

Google One gives you more storage space across Gmail, Google Drive, and Google Photos. Plans start at 100 GB and go up to multiple terabytes, depending on what you need.

• Access to Google Experts

Subscribers can get help from Google experts for questions about products and services, available through chat, email, or phone, depending on your plan.

• Automatic Phone Backup

You can back up your phone’s data, like photos, contacts, and texts, to Google One—helpful if you ever lose or switch your phone.

• Extra Member Benefits

Depending on your subscription level, you might get perks like Google Store discounts, cashback offers, hotel deals, and access to premium Google features.

• VPN for Android and iOS

Some Google One plans (usually 2 TB and higher) include a VPN for mobile devices. This adds an extra layer of online privacy when browsing.

• Google Photos Editing Tools

Higher-tier members get access to advanced editing features in Google Photos, like portrait light and blur effects, even if their device does not support them natively.

What is Google Workspace?

Google Workspace is built for work. It’s a set of tools designed to help teams and businesses stay productive and connected. If you’ve used Gmail, Google Docs, Sheets, or Google Meet, you will recognize the apps, Google Workspace just takes them to the next level with business features. One of the standout features is custom email addresses, so instead of using a regular Gmail address, you can have something like yourname@yourcompany.com. It also includes collaboration tools that make it easy for teams to work on documents, hold video meetings, and stay organized, all in real time.

Workspace also comes with admin controls to help manage users and protect company data, making it a solid choice for teams of any size. Google Workspace is for businesses and organizations that need professional tools to work together smoothly and securely.

Features of Google Workspace

Google Workspace is a suite of tools designed to help teams, businesses, and organizations work better together. Whether you’re managing a small team or a large company, it offers everything you need to stay connected and productive including;

• Professional Email Addresses

Create custom email addresses using your domain (like yourname@yourcompany.com), which helps build a more professional image.

• Access to Core Google Apps

Use familiar tools like Gmail, Google Docs, Sheets, Slides, Calendar, and Google Meet—all designed to work together for smooth collaboration.

• Real-Time Collaboration

Work with your team in real time on documents, spreadsheets, and presentations. Everyone can comment, edit, and see changes instantly.

• Google Drive Storage

Store and share files securely in the cloud. Storage limits vary depending on your plan, but it is typically more generous than personal accounts.

• Video Conferencing with Google Meet

Host secure, high-quality video meetings with features like screen sharing, live captions, breakout rooms, and recording options.

• Shared Calendars

Coordinate meetings, track availability, and book resources like meeting rooms using shared team calendars.

• Admin and Security Tools

Manage users, devices, and security settings from a central admin console. Apply access controls, monitor usage, and protect company data.

• Third-Party App Integration

Connect with popular business tools and apps, making it easier to streamline your workflow.

Key Difference Between Google One and Google Workspace

Google One and Google Workspace both come from Google, but they serve very different purposes. Here is how they compare:

Collaboration Tools


• Google One is mainly about storage and does not include any tools for team collaboration.
• Google Workspace includes everything you need to work together, like Google Docs, Sheets, Slides, Meet, and Calendar, all designed for real-time collaboration.

Email


• With Google One, you continue using your personal Gmail address (like yourname@gmail.com).
• Google Workspace allows you to create a custom email address using your domain, such as yourname@yourcompany.com, which is more professional for business use.

Storage


• Google One gives you extra storage starting at 100 GB, and you can share it with up to five family members.
• 
Google Workspace offers cloud storage for each user, typically starting at 30 GB and increasing depending on the plan.

Purpose


• Google One is designed for personal use. It is mainly focused on giving you more cloud storage for services like Gmail, Google Drive, and Google Photos. It also comes with a few extra perks for individuals and families.
• Google Workspace, on the other hand, is built for businesses and teams. It includes a full set of tools that help people work together, like shared documents, communication apps, and admin features for managing everything.

Management and Admin Controls

• 
Google One is for personal or family use, so there are no admin controls or business management features.
• Google Workspace gives admins control over users, security settings, and data management, making it ideal for managing teams and protecting business information.

READ: What is a Google One Subscription?

How to Get Started on Google One

Getting started with Google One is quite simple, especially if you already have a Google account. Below are the steps you need to follow:

• Sign in to your Google account

Use the same account you use for Gmail, Google Drive, or Google Photos.

• Go to the Google One website or download the app

Visit one.google.com in your web browser or download the Google One app on your Android or iOS device.

• Choose a storage plan

Review the available plans and select the one that suits your needs. Plans start at 100 gigabytes and increase from there. Each plan clearly shows the price and benefits, helping you decide which option is best for you.

• Subscribe to a plan

Follow the instructions to enter your payment information and complete the subscription.

• Start using your extra storage and benefits

After subscribing, your storage will automatically increase across Gmail, Google Drive, and Google Photos. You can also share your storage with family members, get assistance from Google experts, and use any additional features included in your plan, such as a VPN on certain plans.

How To Sign Up for Google Workspace

Signing up for Google Workspace is pretty simple and gets you all set with great tools for your business or team. Follow the step-by-step guide below;

• Go to the Google Workspace website

Visit workspace.google.com to check out the different plans and what they offer.

• Choose the plan that fits your needs

There are several plans depending on your team size and what features you want. Take a look and choose the one that works best for you.

• Enter your business details

You will be asked for your business name, number of employees, and contact information.

• Set up your domain

You can use a domain you already have or buy a new one through Google. This lets you create professional email addresses like yourname@yourcompany.com.

• Add user accounts

Set up email accounts for yourself and your team. Everyone will get access to Gmail, Drive, Docs, Meet, and more.

• Add payment information and start using

Once you add your payment details and finish signing up, you are ready to start using Google Workspace’s tools for teamwork and productivity.

For more details, be sure to check out the official website. Feel free to share your thoughts or questions in the comments below.

RELATED LINKS