Is Zoom Part of Google Workspace?

Is Zoom Part of Google Workspace?

Zoom has become the go-to platform for video conferencing, thanks to its powerful features such as breakout rooms, webinars, and high-quality video calls. While Zoom is not directly part of Google Workspace, you can still easily use both together through integrations. For example, you can add Zoom to your Google Calendar, making it simple to schedule and join meetings directly from your calendar. The Zoom add-on for Gmail allows you to start or schedule a Zoom meeting without leaving your inbox, keeping everything organized in one place.

Google Workspace also offers its video conferencing tool, Google Meet (formerly Google Hangouts). Meet integrates smoothly with Gmail and Google Calendar, providing a seamless experience for Google users. It is a great alternative to Zoom, especially if you are already using Google Workspace for your business or personal needs.

While Zoom remains a popular choice for many due to its advanced meeting features, Google Meet offers a more streamlined video conferencing option for those who prefer staying within the Google ecosystem. By understanding how both platforms work together, you can choose the best solution for your virtual meetings.

READ: Google Workspace Essentials vs Business Starter

What is Zoom?


Zoom is a video conferencing platform that allows users to conduct online meetings, webinars, and virtual events. It enables people to communicate face-to-face in real-time, regardless of their location. Zoom offers a range of features, including video and audio calls, screen sharing, chat, virtual backgrounds, breakout rooms, and recording options.

Zoom is widely used by businesses, educators, and individuals for remote collaboration, virtual team meetings, online classes, and social gatherings. It supports meetings with just a few people or large-scale events with thousands of participants. Available on desktop and mobile devices, Zoom has become one of the most popular tools for staying connected virtually, especially during the rise of remote work and virtual learning.

Is Zoom Part of Google Workspace?

Zoom is not officially part of Google Workspace, but you can easily integrate it with your Google tools using the Zoom for Google Workspace add-on. This add-on lets you schedule, join, and manage Zoom meetings directly from Google Calendar and Gmail.

Google Workspace comes with its video conferencing tool, Google Meet, but if you prefer Zoom’s features like breakout rooms or webinars, you can still use Zoom alongside Google Workspace. By installing the add-on, you can seamlessly use both platforms together. So, while Zoom isn’t built into Google Workspace, the integration makes it simple to connect the two and enjoy the best of both worlds.

Can You Use Zoom with Google Workspace?

While Zoom is not officially part of Google Workspace, you can still use both platforms together in several convenient ways. Below is how to go about it:

• Gmail Integration:

Zoom offers an add-on for Gmail, allowing you to schedule or start a Zoom meeting right from your inbox without switching apps.

• Calendar Integration:

By connecting Zoom with Google Calendar, you can schedule Zoom meetings directly from your calendar, with the meeting link automatically added to the event invite.

• Chrome Extension:

The Zoom Chrome extension makes it even easier to schedule and manage Zoom meetings while browsing.

How to Install the Zoom for Google Workspace Add-on (Admin Guide)

If you are a Google Workspace administrator and want to install the Zoom add-on for all users in your organization, follow these steps:

• Sign in to your Google Workspace admin account.
• Go to the Google Workspace Marketplace and search for Zoom.
• Select the Zoom for Google Workspace add-on from the search results.
• Click Install, then choose Continue.
• Review the terms of service. Decide if you want the add-on to be available to your entire domain or only to specific users or groups.
• Check the agreement box and click Accept to complete the installation.

Once installed, users in your selected group or domain will be able to access Zoom features directly from Google Calendar and Gmail.

How to Install the Zoom for Google Workspace Add-on for Personal Use

If you are using a personal Google account, you can easily install the Zoom add-on for your use by following these steps:

• Sign in to your Google account.
• Go to the Google Workspace Marketplace and search for Zoom.
• Select the Zoom for Google Workspace add-on from the list.
• Click Install, then select Continue.
• Review the terms of service and click Accept to finish the installation.

After setup, you will be able to schedule and join Zoom meetings directly from Google Calendar or Gmail.

READ ALSO: How Can I Create a Google Workspace Account?

How to Use the Zoom for Google Workspace Add-on

The Zoom for Google Workspace add-on makes it easy to schedule and manage Zoom meetings directly from Gmail and Google Calendar. Provided below is how to get started:

• Open Gmail or Google Calendar in a web browser.
• On the right-hand side panel, click the Zoom for Google Workspace icon.
• If prompted, click Authorise Access and follow the on-screen instructions to allow Zoom to access your Google account.
• Click Sign In and follow the prompts to log into your Zoom account.

Schedule a Zoom Meeting from Google Calendar

• Open Google Calendar in your browser.
• Click Create or select a time slot on the calendar.
• Enter your meeting details, including the title, location, and guest list.
• Click More options to expand the full meeting setup page.

Note: Only the meeting topic, date, time, and time zone sync with the Zoom web portal. Other details (like descriptions or attachments) stay within the Google Calendar event.
If you have assigned scheduling privileges in Zoom, you can also control whether others can manage your private calendar events. If they do not have permission, they will not see meeting details like links or guest lists.

In the Add video conferencing dropdown, choose Zoom Meeting.

• Google Calendar will automatically add the Zoom meeting link and dial-in information.

(Optional) Click the Zoom for Google Workspace icon in the right panel to adjust meeting settings, such as enabling “Join before host” or muting participants on entry.

• Click Save to finalize the meeting.

Tip: Meeting settings follow your default Zoom account preferences. You can update these settings later by editing the event.

Join Zoom Meetings with Google Meet Hardware

You can join a Zoom meeting using Google Meet hardware, but keep in mind that some Zoom features may not be available.

Before You Begin

To allow Google Meet hardware devices to join Zoom meetings, you’ll need to make a few adjustments:

• Turn off the “Only authenticated users can join meetings” setting in the Zoom web portal.
• Contact your admin and make sure the Registration required setting is disabled in the Admin console. If this setting is on, you won’t be able to use Meet hardware to join the meeting.
• If you’re having issues with the app staying in “connecting” mode or timing out due to network errors, check the Zoom network firewall or proxy server settings for support.

Schedule a Zoom Meeting on Meet Hardware

If you’re creating a Google Calendar event with Zoom meeting details, you can add a Meet hardware room to the event. The Zoom meeting will automatically show up on the room’s schedule.

If the event was created outside your organization or on a platform other than Google Calendar, you might not be able to add the room directly. In that case, you can:

• Duplicate the event in Google Calendar.
• Add the Meet hardware room to the duplicated event.
• Remove unnecessary participants from the duplicated event to avoid sending multiple invitations.

Alternatively, you can create your own Zoom meeting, copy and paste the Zoom join details into the event description, and the Meet hardware device will recognize these details and display the meeting on the schedule.

Join a Scheduled Zoom Meeting from Meet Hardware

Once you’re in the room with the Meet hardware device and a Zoom meeting is scheduled, follow these steps:

• Tap the meeting name that says “Via Zoom.”
• Use the touch controller or remote control to select the meeting.
• The meeting will start once the Zoom host joins.

Join with a Meeting Code

• Find an available Meet hardware room.
• Tap Join or Start a meeting.
• At the top, tap Meet, then choose Zoom.
• Enter the Zoom meeting number from the invitation.
• Tap Join.
• If required, enter the meeting password.
• Tap Join again.

The meeting will begin when the Zoom host joins.

Limitations and Troubleshooting for the Zoom for Google Workspace Add-on

If you are signed in to more than one Google account in the same browser, you may run into problems with the Zoom add-on. To avoid these problems, it is best to use a single Google account in your browser when installing or using the Zoom for Google Workspace add-on. Here are a few things to keep in mind:

• Installation Issues:

You will not be able to install the Zoom add-on if you are signed in to multiple Google accounts at once. To install it successfully, make sure you are only signed in to the account you want to use with Zoom.

• Scheduling Problems:

Even after the add-on is installed, being signed in to several Google accounts in the same browser can cause issues when trying to schedule Zoom meetings.

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